Email: structure, etiquette and safety

Understanding the parts of an email, the difference between sender and recipient, and how to stay safe with attachments

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Try each question. If you're stuck, leave it and come back. The answer key is on the last page.

1
What does the 'To' field in an email show? A) Who the email is being sent to B) Who is sending the email C) The colour of the email D) The time the email was sent
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2
What is the 'Subject' line of an email for? A) A short summary of what the email is about B) The full message C) The recipient's name D) The date sent
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3
True or false? The 'sender' is the person writing and sending the email. A) True B) False
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4
Complete the sentence. A file sent along with an email is called an ___.
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5
Match each email part to what it does. Match each item on the left to one on the right. Left: To, Subject, Body, Attachment Right: The email address of the recipient, Short summary of the email, The main message, A file sent with the email
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6
You get an email with an attachment from someone you do not know. What should you do? A) Do not open it and tell a trusted adult B) Open it straight away C) Forward it to all your friends D) Reply with personal information
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7
True or false? It is polite to use a clear subject and a friendly tone in emails. A) True B) False
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8
Put these steps in the order for sending a polite email. Put these in order: Type the recipient's email in the 'To' field, Write a clear subject, Write a polite message in the body, Check spelling and tone, Press send
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9
Match each email term to its meaning. Match each item on the left to one on the right. Left: Sender, Recipient, BCC, Signature Right: Person sending the email, Person receiving the email, Hidden recipients - others do not see them, Your name at the end of the email
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10
Which is the BEST subject line for an email about a missed class? A) Question about missed class on Friday B) Hi C) Read this!!! D) (blank)
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Answer key

Email: structure, etiquette and safety · for parents and teachers

1
Who the email is being sent to
The 'To' field shows the email address of the person (the recipient) you are sending the email to.
2
A short summary of what the email is about
The subject line is a short summary, like a title, that tells the reader what the email is about.
3
True
True. The sender is the person who writes and sends the email. The recipient is who receives it.
4
attachment
An attachment is a file (like a photo or document) sent with an email.
5
To → The email address of the recipient; Subject → Short summary of the email; Body → The main message; Attachment → A file sent with the email
Every email has a 'To' field, a subject line, a body and sometimes attachments.
6
Do not open it and tell a trusted adult
Never open attachments from people you do not know. They could be harmful. Always tell a trusted adult.
7
True
True. A clear subject and polite tone help your reader understand and feel respected.
8
Type the recipient's email in the 'To' field, Write a clear subject, Write a polite message in the body, Check spelling and tone, Press send
Sending a polite email means filling in each part carefully and checking before clicking send.
9
Sender → Person sending the email; Recipient → Person receiving the email; BCC → Hidden recipients - others do not see them; Signature → Your name at the end of the email
Sender writes, recipient receives, BCC hides recipients from each other, and signature signs off your email.
10
Question about missed class on Friday
Clear, short subject lines help the reader understand what your email is about.